QUESTIONS AND ANSWERS

 

Q. We've never had a stocktake before, what happens?

A. I'll come to your venue, count your stock, gather Information on prices and menu or Bar stock Items, record it all, take payment and set up your account at home. On your next stocktake, I'll do the same again and will be able to provide you with your first result with any recommendations for you to view, consider and action.

 

Q. Do we need to follow your recommendations?

A. Not necessarily, these are just guides to help you reduce waste and Improve profits at your venue, it's your choice if you want to, or not, follow them.

 

Q. How often should we have a Stocktake?

A. I recommend Food Stocktakes be conducted every week or 2 weekly and Bar Stocktakes every Month. I don't recommend going passed these dates as a lot could be happening and Cost prices on Food are changing all the time so it's very Important to keep a track of these changes on a regular basis to reduce the risk of having reduced profits.

 

Q. Can you follow on from our previous Stocktaker?

A. Yes, I can follow on from your previous Stocktaker if the Food is within 1 month and the Bar is within 3 months, after these periods, we'll need to start from scratch.

 

Q. What Information do you need?

A. I need copies of all of the following Information from you to process your venues Stocktake - DELIVERY & CREDIT NOTES, SUPPLIER INVOICES, WASTE ALLOWANCES, OFFERS or PROMOTIONAL DATA, COMMITTEE DRINKS or any other Information which affect your venues stock results.

Record Keeping: It's most Important to keep accurate and up to date records of your Takings, Deliveries, Credits and Waste to enable me to provide you with your results, I'll also need a PDF copy of your EPoS, PLU Sales report for the period in question, without this Information, I may not be able to provide you with a result.

 

Q. Can I Increase prices during stock periods?

A. NO, It's most Important to have a stocktake on the day you Increase you SELLING prices as these Increases affect your result(s).

 

Q. What if we miss some Information on the previous stocktake like a small delivery note?

A. That's not a problem, it will be shown as an ADJUSTMENT on your next stocktake (Food at Cost, Bar at SELLING)

 

Q. Can the reports be modified?

A. Yes, I can also create a report to suit your Individual needs or requirements.

 

Q. We have our own EPoS Stocktake system, can you work with it?

A. Yes I can, though I'll need to be trained by you how to use it. (The same prices will apply)

 

Q. Why do we need to do, or use a Stocktaker?

A. Conducting or using a Stocktaker is most Important to any Business, it shows what profit is made, what waste there is and can Identify any Issues which may be reducing profits and could be undermining the stability of your Business. That's where using a Stocktaker comes In, we can help you with all of this as well as providing recommendations to help you achieve better results and address any Issued Identified.

 

Q. How do we pay?

A. I require payment in Full with Cash on the day for your First Stocktake, you'll then get an Invoice which is payable within 30 days for subsequent stocktakes and must be paid within the 30 day time limit. I do charge for late payments.

 

Q. Can we pre-book our Stocktakes?

A. Yes, you can pre-book stocktakes. Please provide at least 48 hours notice though if you wish to change the date of or cancel.

 

Q. Are we tied to a contract?

A. NO, you can cancel anytime if you wish.

 

Q. When it is best to count the stock?

A. It's always best to count the stock either before you open or after you close. (Early morning or Late evening)

 

Q. Are you available weekend's.

A. I can do either a Saturday or Sunday if it suits you best. (Especially at Year End) I am mostly available Monday to Friday.

 

Q. What happens at year end?

A. On your venues Financial Year End, I'll conduct a Stocktake as usual, you'll also get a Valuation Certificate to give to your Accountant which will show your stock holding at cost, takings, profits and results for the Year in full. If we can't count the stock at the year end date, I can do an ADJUSTMENT if it's within 2 or 3 days which will be shown on the Valuation Certificate.

 

Q. How long does a stocktake take from start to finish.

A. That depends on what types of Stocktakes your having.

New Clients, usually between 2 & 4 hours - Individual Food or Bar only, up to 5 hours, both Food & Bar, a Full day. (A full day is between 8 & 10 hours)

 

If you have any further questions or need more Information not addressed here, get in touch with me by email using the contact page.